So if you have documents that you don’t want anyone to be able to read, you can fix that pretty easily. It is even possible to use Office to encrypt PDF files that you save with the program.
We show how both Office documents and PDFs can be password protected in Word 2016. However, it works similarly in previous Office versions and in addition to Word also with Excel, Powerpoint and Access.
As always, remember to use difficult passwords. If you want to remove the password protection, redo the procedure and choose an empty password.
Create or open a document as usual in Word, Excel, Powerpoint or Access. With your document open, click File. click Protect documents and then on Encrypt with password.
Type a password in the Encrypt document window and click OK. You will be prompted to type the password again. Then it’s done and if you forget your password, you will never access the document again.
If you would rather save as a pdf, click on File and then on Export. click Create PDF/XPS. When the standard Save dialog box opens, click Alternative.
4. Password protect
Tick for Encrypt the document with a password and click on OK. Type your password twice and click OK. click Publish. Clear.
About the guide
This is what you need:
- Microsoft Office, 2007 or later
This is what you will learn:
- Protecting your documents with encryption.